Administrator – South Island Maintenance

About Airways:
Our people manage New Zealand's 30 million square kms of airspace, providing air traffic control, surveillance, communication, flight inspection, mapping, and airspace design services. We work with government, regulatory authorities, airlines, airports, and the general aviation community to ensure pilots, passengers and goods reach their destination - safely. At Airways, our values underpin all that we do. We value Safety, One Airways, Excellence and Success in all that we do.

Our organisation is made up of operational business groups that are supported by governance and corporate services functions. To learn more about our people and organisational structure, check out www.airways.co.nz/about.

About the Team:
The Technology Group is responsible for the effective delivery, management and services of all technology disciplines within the air navigation services environment - engineering design, software design and development, technology architecture and infrastructure, asset management, installation and maintenance, technical training, workload planning, maintenance program development, project management, and logistics support.

The South Island Maintenance team consist of Communication, Navigation & Surveillance (CNS) and Electrical Technicians.

About the Role:
As a result of internal mobility, we have a permanent full-time opportunity for a South Island Maintenance to join at our Christchurch campus in Burnside.

Reporting to the South Island Maintenance Manager, this varied role acts as the administrative point of contact providing support to the manager and the South Island Maintenance team. This role also provides reception cover on a rostered basis and contributes to Airways wider Business Support Group.

Key tasks and responsibilities include:

• Arranging, coordinating, and booking travel and meetings
• Supporting new staff induction and on-boarding processes
• Undertaking a range of administration activities which include finance processing, purchase orders and receipting, overseeing lease agreements, fleet management, minute taking and reception cover
• Document management, record keeping and reporting
• Providing technology support for the team in key office tools.
  

For a full list of responsibilities and additional insights, refer to the attached position description.

About You:
Due to the nature of the role and our operations, you'll be comfortable working in a complex, regulated environment. You will also hold exceptional communication and influencing skills, with the ability to engage with a wide variety of internal and external stakeholders.

Additionally, you will have:

• Proven experience in administration, project coordination or similar
• Excellent IT and computer skills. Advanced knowledge of the Microsoft Office Suite, including Outlook, Excel, Teams and SharePoint (document repository)
• Strong communication skills (both written and verbal)
• Outstanding interpersonal skills, with the ability to establish relationships and work collaboratively
• High level of accuracy and attention to detail with strong prioritisation skill
• Proactive nature with the ability to prioritise and influence towards meeting tight deadlines
• Excellent attention to detail and a commitment to maintaining high standards of accuracy
• A proactive attitude with a passion for safety and continuous improvement.
  

Beneficial:

• Relevant tertiary qualification
• Experience gained within aviation, engineering or other technology-based industries
• Experience working with Adaptive, Dynamics 365 and/or an electronic purchasing and inventory system.
  

To Apply:
If you find enjoyment in supporting others and a varied role where no day looks the same, please submit your application (CV and cover letter) via the Airways careers site or Seek.

Please note that you must be legally eligible to work in New Zealand to be considered.

This role will require the successful candidate to undergo pre-employment background checks including but not limited to references, drug and alcohol screening and criminal conviction.

Application closing date is Tuesday, 14 October 2025, however all applications will be reviewed as they are received and progressed accordingly – don’t delay!

At Airways, our people are at the heart of what we do to keep NZ skies safe. We are committed to creating a diverse, equitable and inclusive workplace where people feel they belong and can bring their whole self to work. We currently hold the Rainbow Tick and NQTick (neurodiversity) and are working towards Gender Tick. We make our recruitment decisions based on the best candidate for the job and therefore encourage applications from diverse candidates.